Workers clock on and off against their shift from the app, geofenced to the participant's home. Times flow straight into timesheets, payroll and the Tower — with the audit trail attached and the server refusing any action outside a valid clock-in window.
A worker's clock-in is a piece of evidence, not a piece of paperwork. Six things it gets right.
Clock-in is only allowed within a configurable radius of the scheduled address. If a worker taps clock-in from a coffee shop across town, they're told they need to be at the home first.
The clock times are the timesheet — no paper, no transcribing, no "what time did I actually start again?" every fortnight.
Beyond clock-in itself, the server enforces that tasks, medications, notes and handovers can only be logged inside a valid clock-in window. Nothing gets retro-entered from a laptop the next morning.
A 15-minute late arrival shortens the timesheet by 15 minutes. Early departures likewise. No manager needs to fix it manually to keep pay honest.
A community-participation shift with no fixed address can be set to accept a clock-in anywhere. A SIL home can be geofenced tightly. The rule fits the shift, not the other way around.
Every clock-in and clock-out is stored with the timestamp, the location (or its absence, if permission wasn't granted), and the shift ID. An NDIS Commission audit can trace hours to reality, not to a paper roster.
Where geofenced clock-in stops leaks and speeds up payroll.
The phone confirms location, marks the shift live, unlocks task and MAR actions in the app. From that moment forward everything they log is inside the valid window.
Clock-in stamps 07:18. Timesheet reflects 07:18. Payroll pays from 07:18. The scheduled 07:00 stays on the roster for context but doesn't pretend to be the actual start.
The clock-in is refused — they're at Eastwood, but their shift is at Northbridge. Prompt to switch to the correct scheduled shift or contact the coordinator.
The scheduled end triggers a reminder. If no clock-out arrives, the coordinator sees the open shift on the Tower and can prompt the worker or close it at the scheduled time.
ROC only stores location at the moment of clock-in and clock-out — not continuously. The worker's phone doesn't broadcast their location while they're on shift.
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